Opening a Bar in 2025? Don’t Miss These 7 Tech Essentials

So, you’re opening a bar in 2025. You’ve got the concept, the cocktails, and the location — but what about your tech stack?

Hospitality today is powered by data, automation, and seamless guest experiences. If you want to thrive (not just survive), setting up your bar with the right technology from day one is non-negotiable.

Here’s your no-fluff checklist of the 7 tech essentials you need to launch like a pro — and future-proof your bar in the process.

1. Smart Pour-Tracking: Pourify

Let’s start behind the bar — where most of your profits are won or lost.

Pourify gives you complete control over every drop of liquor poured. From free drinks to overpouring to blind spots in your POS, Pourify’s Smart Pourers and cloud-based dashboard deliver real-time insights you can actually act on.

✅ Reduce waste
✅ Motivate bartenders with gamification
✅ Sync inventory with POS
✅ Detect inconsistencies instantly

Why it matters: Bars lose 15–25% of alcohol stock due to human error and freebies. With Pourify, that stops on day one.

2. POS System That Plays Nice (Like Lightspeed or Untill)

You’ll need a reliable point-of-sale system that’s fast, intuitive, and ready to scale. Look for POS solutions made for bars and restaurants, like:

• Lightspeed – cloud-based, mobile-friendly, built for speed
• Untill – well-known in Europe, solid reporting & hospitality-specific features

Pro tip: Choose a POS that integrates with Pourify, so you can automatically match pours to sales.

3. Hospitality Management Platform: Mews

If you’re running a bar in a hotel or hybrid space, Mews is the name to know. This cloud-based PMS (Property Management System) redefines what guest-first operations look like.

• Automate check-in/check-out
• Add F&B charges to rooms
• Handle group bookings
• Integrate third-party tech like POS and Pourify

Why it matters: Hospitality is converging — guests expect frictionless experiences across food, drink, and accommodation. Mews makes that happen.

4. Smart Payment & Mobile Ordering: Sunday or Orderli

Cash is out, speed is in. Use platforms like:

• Sunday – scan-to-pay directly from the table
• Orderli – mobile ordering & upselling made easy

Bonus: Faster turnover, fewer lost tabs, and better data on guest behavior.

5. Reservation & Waitlist Tech: Formitable or SevenRooms

Want to pack your bar without chaos? You’ll need modern reservation and waitlist software that:

• Handles walk-ins
• Syncs guest data
• Sends automated confirmations
• Enables upselling and prepaid experiences

Formitable is a favorite for bars & restaurants across Europe. SevenRooms excels in guest experience and loyalty.

6. Advanced Security: Cloud-Based Camera & Access Control

Inventory theft and after-hours access are real risks in this industry. Go smart from the jump:

• Install cloud-based CCTV (like Verkada)
• Use smart locks for key access areas
• Connect alerts to your phone

Better safe (and insured) than sorry.

7. Real-Time Analytics & Reporting Tools

Data is your best bartender.

Use tech like:

• Pourify Insights – track pour-by-pour stats, pouring behavior, and wastage
• POS dashboards – get daily sales and category performance
• Inventory tools – see what’s running low before it runs out

Data lets you scale smarter, train staff better, and cut losses quickly.

Bonus: Pick Tools That Play Well Together

The magic happens when your systems talk to each other. Look for platforms with open APIs or native integrations — especially between your POS, Pourify, PMS, and payments.

This makes onboarding smoother, gives you cleaner reports, and saves you hours every week.

Ready to Open Smart? Let’s Talk.

Opening a bar in 2025 means launching with insight, not instinct. And with tools like Pourify at the core, you’ll gain control over every bottle, every pour, and every shift — from day one.